Services

Give Your School Business Office the Strategic Advantage it Deserves.

We work with you to identify your needs and provide solutions that will have the biggest impact on your operations. Below are just a sampling of the types of project-based work we offer.

Purchasing & Procurement

Ensure compliance with:
NJ Public School Contracts Law (PSCL) N.J.S.A. 18A:18A-1, et seq.;
Fiscal Accountability Regulations N.J.A.C. 6A:23A; and
NJ Uniform Minimum Chart of Accounts.
Review and process Requisitions;
Manage Bids, Requests for Proposals/Quotations (RFPs & RFQs), Vendor Contracts, etc.

Budget Analysis

Provide detailed analysis of:
Budgeted versus Year-to-Date Actuals;
Multi-Year Expenditure and Revenue Trends by Account Code;
Cash Flow Management;
Reserve Account Balances;
Student Enrollment Growth;
Opportunities for No or Low-Impact Referendum based upon current Debt Schedules; etc.

Budget Development

Budget Planning and Development Timelines/Calendars;
Detailed Meetings with Budget Managers;
Analysis of Proposed Departmental Budgets;
Revenue and Expenditure Projections;
Incorporation of District Goals and Priorities;
Tentative Budget and Final Budget Preparation;
Public Budget Presentations;
DOE Budget Software Entry and Submissions; etc.

Negotiations Preparation

Analysis of expiring Collective Bargaining Agreement(s);
Preparation of Demographic worksheets and Scattergrams;
Calculation of Increment Costs;
Production of Single and Multi-Year Budget Impact Scenarios, including potential Health Benefits changes;
Costing-Out Union Proposals;
Attendance at Negotiations Sessions; etc.

Annual Reporting & Grant Submissions

District Report of Transported Resident Students (DRTRS);
M-1 & Comprehensive Maintenance Plan (CMP);
Application for State School Aid (ASSA);
Mid-Year Budget Review;
Health & Safety Building Evaluation Checklists;
Final Expenditure Reports for ESEA (Title Funds) and IDEA;
Application for Extraordinary Aid;
IDEA Application;
Misc. Grant Applications; etc.

Accounts Payable/ Receivable

Vendor Management;
Documentation Compliance (W-9s, Business Registration Certificates (BRCs), and Political Contribution Disclosure Forms (PCDs));
A/P Payment Processing with proper documentation for Audit;
Invoicing of Tuition, Fees, Facilities Rentals, etc.;
Proper Cash Handling/Timely Deposits;
Drawing Down Grants;
Accurately Booking Receipts; etc.

Internal Bank/System Reconciliations

Perform Month-End Closing procedures;
Ensure proper identification and monitoring of Deposits-In-Transit and Outstanding Checks;
Accurately Account for Receipts & Interfund Transfers;
Resolve Errors/Discrepancies;
Produce Monthly Board Secretary and Transfer Reports for Board Approval within statutory timeframe; etc.

Audit Preparation

Assemble Monthly Bank Statements, Board Minutes and Financial Documents (Board Secretary, Treasurer, and Transfer Reports) including Student Activities and Cafeteria Accounts;
Identify Accounts Payables versus Encumbrances for Rollover;
Preparation of Management Discussion and Analysis (MD&A) and Transmittal Letter;
Close-Out Accounting Entries; etc.

Board Secretary Functions

Board Meeting Attendance;
Annual Reorg Meeting and Oath of Office Administration;
Preparation of Board Agendas and Minutes;
Ensure Board Meetings and Notices comply with OPMA;
Annual Compliance with the New Jersey School Ethics Act;
Fulfill Custodian of Records functions regarding OPRA Requests; etc.

Delivery of Services

Consider giving your business office an advantage when experiencing periods of high turnover and high demand, during staff leaves of absences and critical staff transitions, and when new or inexperienced staff join your team.

Short-Term Engagements

Project-Based Options

On-Site & Remote Work Arrangements Available

Have Questions?

Please contact us to discuss your needs.
We look forward to partnering with you.